Wedding Info

Stuffing Your Wedding Invitations 101

If you're getting close to picking up your super glam and perfect invitations you may want to ask your stationer about stuffing these fabulous little packages the right way. Here are tips I pass on to all of my brides and grooms.

Tips Post Stuffing

Have you gotten your stamps yet? You may want to have a look at what Canada Post has in store. There could be a stamp that somewhat goes with your invitation design and colours. If not you could look into getting custom stamps made by Canada Post. I recently had a bride who had stamps printed with different patterns in blush and grey tones to match. It looked super fab!

Size + Weight
Before purchasing all of your stamps you might want to have your invitations weighed and sized. Canada Post does have size and weight restrictions. If you're after something super custom including a box mailer or larger size invitation please consider additional mailing cost will apply. 

If you're hand writing your guest and reply addresses you may want to consider purchasing extra envelopes from your stationer. You may also want to get all envelopes addressed before you begin stuffing them. Print off your guest list that way you can go back and check off the full list making sure you didn't miss anyone.

Reply Stamps
If you have guests in the US or overseas it can get a little tricky grabbing stamps from that part of the world. If you have family living over there you can ask them to send you the amount needed. Canada Post also sell vouchers which you can insert under each flap of your reply envelopes. Or leaving these without stamps would be okay too.

Stuffing your Invitations

You're planning your assembly line and ready to stuff.  Here are step by step tips that might be helpful.

Step no. 1
Add stamps on all of your reply envelopes / top right hand corner. This way they will not be forgotten before sealing everything.

Step no. 2
If your packages require gluing this would come up next. Its always a good idea to let items glued dry over night placed under a pile of books. This simply assures strong even gluing.

Step no. 3
If you have any other assembly work to apply for example tying satin strings with tags this would be a good time to do it. If you're getting ribbon please make sure you get lots of extra. You can always us it on your big day in more ways then one.

Step no. 4
Pulling all cards together and stuffing inside your envelopes.  Presentation is key, your stationer may have ideas feel free to ask.

Step no. 5
Sealing your envelopes. You may want to use a damp sponge or Q-tips and water to seal each flap. I personally like to use a small glue stick.

Step no. 6
Adding Canadian, US or International stamps to outer envelopes to the top right hand corner.

Step no. 7
Check your guest list assuring no one is missing.

Helpful links:

Canada Post Creative Stamps

How to Seal Wedding Invitation Envelopes


Top 5 Wedding Colour Mistakes to Avoid

My Job is to assure my brides are suggesting tasteful and timeless colour palettes from the get go. When it comes to colour there are the classics and there are the trends. Possibilities can be endless and overwhelming… its all about finding the right balance and what is appropriate for your big day.

No. 1 Consider Your Venue Colours
Take a look at your reception space. For instance, if you’ve chosen a reception area with burgundy and gold carpets, a color scheme of lime green and fuchsia will surely clash, and there’s really no way around it. 

Tip - Use the venue’s decor to help guide your color palette choices. Or, you could simply choose a space that lacks a lot of color so that you don't have to worry about a potential clash.

No. 2 Printed Proofs
Make sure your stationer offers you printed proofs prior to getting all of your invitations printed. Colours you see on your computer screen are often very different then what your final invitation are set to look like printed.

Tip - If you stationer does not offer printed proofs make sure you ask them and pay offer to pay that extra fee. This could save you time and money in the end.

No. 3 Wait Too Long to Make a Decision
In my opinion, selecting your wedding colours is one of the most important element of wedding planning as they set the tone for your big day. However, if you don't decide in a timely manner, be prepared to potentially find yourself scurrying around in a desperate attempt to find items that will match or coordinate. This can be especially true if you've chosen a more unique color palette.

Tip - Give yourself a deadline! Maybe check out Pinterest or Google Images for inspiration.

No. 4 Consider Contrast
Contrast is important to many aspects of your wedding day. If you have too much of the same colour you may end up with a flat uninteresting look and feel. Go for a more subtle contrast or perhaps bolder look depending on your personality and wedding style.

Tip - Keep contrast in mind when selecting your attire, invitations, table linens and more. Think about the big picture and note that each of these layers should not all be the Same. Exact. Color. A few varying shades will go a long way!

No. 5 Bridesmaids Dress Colour
Sadly, this happens a lot! The truth is that not every color is a great pick when it comes to dressing your bridal party. Some hues wash some people out while others simply aren't flattering on anyone.

Tip - When selecting a bridesmaid dress, consider the varying skin tones and body shapes of your favorite ladies. For instance, not everyone is going to be able to rock a cocktail-length dress in chartreuse. Take your girls to the bridal shop and narrow down a color that complements the majority of your attendants.

Reply Card Wording

When it come to your reply cards there are many wording options. Best to choose wording that will work well with the type of wedding you will be having. That said maybe your choice is more traditional or maybe fun and casual?

There are four critical elements when it comes to your RSVP's:

No. 1 - Reply Date

Ask your guest to reply by a certain date. The norm is to choose a date one month before your wedding date. I usually suggest choosing a weekday since Canada Post only operates from Monday to Friday.

No. 2 - Guest Names

Its important to know who the RSVP is from when you receive it. This way you can build a solid guest list. Traditionally your guests will enter their names after the "M". This "M" stands for the first letter of Mr., Mrs., or Miss.

No. 3 - Accepts or Declines?

Another important part of the RSVP card is knowing who is coming and who isn't? Depending on the type of event you are having you may also want to include other associated events such as rehearsal dinner or next day brunch?

No. 4 - Meal Selection

This section will depend on what you're serving at the reception. If you're opting for a buffet, chances you can leave this section off altogether. If you have multiple entrée options, list the options, and ask your guests to tally the entrée preferences.

Meal selections can be written out with a line beside each option or graphic icons can be inserted to make the overall look more fun. Here is a visual example below...

Wording for the ‘RSVP By Date’ Section

There’s a handful of ways to word your call to action asking guests to RSVP by a certain date:

The Favour of Your Reply is Requested by May First
Please Reply By 05.01.2107
Kindly Reply by May First
Reply by 05.01.2017
Kindly Let Us Know By 05.01.2017
RSVP By 05/01/2017
Please Respond By May First

Accept/Decline Wording


Accepts with Pleasure
Declines with Regrets

Delighted to Attend
Regretfully Cannot Join You


Can’t Wait!
Sorry, Wish I Could Be There 

We Will See You There!
Sorry To Miss Out

Let the Good Times Roll!
You’re Going to Have to Carry On Without Me

Bags Packed, Ready to Go!
Hate to Say Can’t Make It

Deal Me In!
Sitting This One Out

Excited to Celebrate with You!
Sad to Miss All Fun

Fun Text

Fun text options can also be added near the bottom of your RSVP cards. A common one is "Can't wait to Celebrate with You!" or "Please Request Your Favourite Song Below" or even "Words of Wisdom to the Future Married Couple". These make a great keepsakes.

Email or Website Replies

If you are thinking of doing a wedding website these often have on online reply option which can also include a meal choice. In the past few years I've been doing a bit more of these types of reply cards. And for the couples who don't have a wedding website email replies are sometimes requested. But overall the traditional send back by post is the most popular as it is the most traditional way to use RSVP cards. Hey after all you only get married once!

Invitation Wording

Your invitation wording may vary depending on the type of wedding you will be having and depending on the type of families you both have. Now you need to ask yourself... are you and your fiancé(e) hosting your wedding? Are both sets of parents hosting? Are you hosting and both sets of parents are helping? These days everyone's situation is different. I'm listing many examples below from traditional to fun and casual...

Traditional Wording - In its simplest form, this is the standard wording template:

Mr. and Mrs. Jonathan River [proper names of those hosting]

request the honor of your presence [request line]*

at the marriage of their daughter [list relationship of the bride to the host]

Elizabeth Anne [bride's first and middle names only]

to Joshua James Smith [groom's full name]

Saturday the sixth of May  [day of the week, day and month of wedding]

Two thousand and sixteen  [year of wedding]

at six o'clock in the evening [time of wedding and time of day]

Plaza Hotel [name of the location of wedding]

New York, New York [city and province where wedding will take place]

Reception to follow [reception line]


The above gives you the basic verbiage... I've added more options and variations:

Bride's parents hosting:

Mr. and Mrs. Charles Smith

request the honor of your presence 

at the marriage of their daughter 

Isabella Marie 


Edward Jonathan Callahan

on Saturday, November 27

at half past eight o'clock in the evening 

153 North Rosewood Street

Toronto, Ontario


Bride's parents, divorced:

Mr. Charles Smith

Mr. and Mrs. Phillip Dwyer 

request the honor of your presence 

at the marriage of their daughter 

Isabella Marie 


Edward Jonathan Callahan


Bride and groom's parents hosting:

Mr. and Mrs. Charles Smith


Mr. and Mrs. Christopher Callahan

invite you to share in the ceremony 

uniting their children

Isabella Marie 


Edward Jonathan Callahan

on Saturday, November 27, 2004 

at half past eight o'clock in the evening 

One Nob Hill 

San Francisco, California


Bride and groom's parents, divorced (example 1):

Mr. Charles Smith

Mr. and Mrs. Phillip Dwyer

together with

Mr. and Mrs. Christopher Callahan

invite you to share in the ceremony 

uniting their children

Isabella Marie 


Edward Jonathan Callahan


Bride and groom's parents, divorced (example 2):

Mr. Charles Smith

Mr. and Mrs. Phillip Dwyer

request the honor of your company 

at the marriage of their daughter

Isabella Marie 


Edward Jonathan Callahan

son of

Mr. and Mrs. Christopher Callahan

Mr. and Mrs. Jonathan Mason


Bride and groom's parents, divorced (example 3):

Please join our families 

on this special occasion 

when our children

Isabella Marie 


Edward Jonathan Callahan

will be married


Bride, groom, and parents hosting (example 1):

Together with their parents 

Isabella Marie Smith


Edward Jonathan Callahan

request the honor of your presence 

at their marriage


Bride, groom, and parents hosting (example 2):

Isabella Marie


Edward Jonathan 

together with their parents 

Mr. and Mrs. Charles Smith


Mr. and Mrs. Christopher Callahan

invite you to share in the joy 

when they exchange marriage vows 

and begin their new life together


Bride and groom hosting: 

Miss Isabella Marie


Mr. Edward Jonathan Callahan

request the honor of your presence 

at their marriage


Bride, groom, and children hosting (example 1): 

Miss Isabella Marie Smith


Mr. Edward Jonathan Callahan

along with their children 

Anne and Peter

invite you to join in the blending 

of their families through marriage


Bride, groom, and children hosting (example 2): 

Anne and Peter

invite you to the ceremony 

that will make them brother and sister 

and that will make their parents 

Isabella Marie Smith


Edward Jonathan Callahan

husband and wife


And yes there is more.... you maybe also want fun, casual and simple examples:

Sweet and Simple

Together with their families

Alexis Lee West


Taylor Eliot Keegan

request the pleasure of your company

at the celebration of their marriage

Saturday, the seventh of June

two thousand seventeen

at half past four in the afternoon

The Prospect Pavilion

409 Ocean Parkway

Brooklyn, New York

Dinner and dancing to follow


Fun & Irreverent

Alexis Lee West


Taylor Eliot Keegan

Are Gettin’ Hitched!

Please join us

For a celebration of love, friendship,

laughter, and family

Saturday, June 7, 2016

at 4:30 in the afternoon

The Prospect Pavilion

409 Ocean Parkway

Brooklyn, New York

Fabulous food, fun, and festivities to follow


Your love and friendship have

helped us become who we are.

Together with our parents,

we invite you to share our joy

and support our love,

as we exchange vows and

celebrate our marriage.

Sophia Lee Rutherford
David Michael Davis

Sunday 23rd August at 2 o'clock
The Ashes, Endon, Staffordshire

A celebration with dinner, drinks
and dancing will follow.

Top Tips for Wedding Invitations

Just getting started with your wedding invitations? Find out everything you need to know to get them ordered, sealed and delivered.

Define Your Wedding Style

The invitation is your guests' first peek at your wedding style. You should have an idea of the type of event you're throwing -- classic and elegant, or glam and modern -- before you start shopping for stationery, so you can choose an invitation style that hits the same note. Then browse wedding invitation photos and stationers' websites and gather inspiration so you can give your stationer an idea of what you like.

Know Your Colours

Choose a colour palette that will reflect your big day. Again browse along for inspiration. You may want to incorporate your colours into your wedding invitations and then carry both through to the rest of your wedding paper (like the escort cards, menu cards and ceremony programs) for a cohesive look. While ivory, cream or white card stock paired with a black or gold font is the classic choice for formal wedding invitations, you can also brighten your invites with colourful or metallic fonts, paper stock, envelopes and liners. Stay away from colour looking too playful... make sure your colour palette is fresh and tasteful.

Think of the Shape and Size

A 5"x7" inch rectangular card is the traditional size and shape for wedding invitations. But couples are also channeling more playful or modern vibes with circular, scalloped and square invitations. Keep in mind: Veering away from the standard envelope size can increase the cost as well as the postage of each invitations -- bulky or extra-large invites may cost more to send.

Legibility is Key

As you consider colours and patterns, don't forget about the text -- the information you put on the invitation is the whole point of sending it out in the first place. Your local stationer can help, but in general, avoid light ink on light backgrounds and dark ink on dark backgrounds. Yellow and pastels are tough colours to read, so if you're going with those, make sure the background contrasts enough for the letters to pop, or work those colors into the design rather than the text. Also, be wary of hard-to-read fonts like an overly scripted typeface -- you don't want to sacrifice readability.

Choose Your Words Wisely

Learn the rules to wording your invitation. Traditionally, whoever is hosting is listed first on the invitation. Customarily, you should spell everything out, including the time of the ceremony. On classic wedding invitations, there's always a request line after the host's name -- something like so and so "request the honour of your presence." (Read Wording Invitation Samples for all the details.)

Don't Crowd the Card

List only the key points on your invitation: ceremony time and location, the hosts, the couple's names, the dress code (optional) and RSVP information. Trying to squeeze too much onto the invitation card can make it harder to read -- and it won't look as elegant. 

Get an Early Start

Your save-the-dates should go out six to eight months before the wedding. It can take anywhere from a few days to a few weeks -- or longer, depending on how fancy you go -- to print them. While your save-the-dates don't have to match your invites, ordering everything from one stationer can save you money and make the invitation process easier on you. So start scouting stationers 9 to 11 months before the wedding. Aim to order your invitations about four to five months out so they're ready to mail six to eight weeks before the wedding. If you're having a destination wedding or marrying over the holidays, send out your invites even earlier (10 to 12 weeks before the wedding).

Get Your Dates Straight

Include your RSVP information on the bottom right corner of your invitation or on a separate enclosure, and be sure to make the deadline no more than three or four weeks after guests receive the invitations -- check with your caterer first to find out when they'll need the final headcount. The more time you give guests to reply, the more likely they are to forget, and you'll need time to put together the seating chart. 

Consider Costs

The price per invite can vary widely -- anywhere from $1 to more than $100. It all depends on the design, ink, typeface, printing process, paper and quantity. Top-of-the-line papers, color ink, formal printing techniques (like letterpress and engraving) and custom design will add to your costs, as will decorative extras like envelope liners and multiple enclosures. That's why it's important to research your options ahead of time -- so you can pick your priorities, whether it's sophisticated printing and a custom design or multiple enclosures. 

Triple-Check the Proof

Before your invitation order is printed, your stationer will send you a proof (either a hard copy or an email attachment of the invite mock-up). Don't just have your fiance and mom read it over. Ask your English-major friend or a grammar-savvy bridesmaid to check the proof before you okay it. You'd be surprised at the things you may miss (pay special attention to details like date and time and spelling). Borrow a tip from copy editors and read the proof word for word from right to left so you don't accidentally gloss over any mistakes.

Count Your Households

You don't need an invitation for every guest. Take a look at your guest list and figure out how many houses need invitations before you give your stationer a number -- you might be able to cut your order in half. Cohabiting couples get one invitation; for couples living apart, you can either send one invite to the guest you're closer with (and include both names on the inner and outer envelopes), or you can send out separate invitations. Families get one invitation (addressed to "The Smith Family," for example). The exceptions: Children who don't live at home (like college students) or anyone over 18 who lives at home should get their own invitation.

Order Extra

It's expensive to go back and print more invitations after the fact. Order enough invitations for your guest list , plus 25 extra in case you need to resend an invitation, want to put some aside as keepsakes (trust us, your moms will want at least a few) or plan on sending invitations to a "B-list." Tip: If you have a lengthy B-list, consider ordering a second set of invitations with a later RSVP date. And even if you're hiring a calligrapher to address your invitations, ask for extra envelopes in case of returned invites or addressing mistakes (calligraphers generally require an extra 15 to 20 percent).

Don't Forget Day of Stationery

Order your menu cards , programs and thank-you notes with your invitations. That way, your stationer can include all of the pieces in one order, which may save you money and time. It's also a good way to ensure all your stationery has a cohesive look, even if you want to vary the design slightly for each element (by switching the dominant color or alternating between two patterns, for example). Also, don't forget those little items like favour tags and welcome bag notes.

Remember Your Thank-Yous

Track RSVPs as they come in using a guest list manager tool or spreadsheet. Include a column where you can note what each guest gives you. Then, as the wedding gifts start rolling in, begin writing your thank-you notes so you don't fall behind. For any presents received before the wedding, you should send a thank-you note within two weeks. For those given on or after the wedding day, give yourself a month.

Put a Stamp on It

It may seem obvious, but it's easy to forget: If you want guests to mail back their reply cards, include stamped (and addressed) envelopes. That way guests don't have to pay for the postage. Traditionally, the return envelopes should be addressed to whoever is hosting the wedding; however, if your parents are technically hosting, but you're keeping track of the guest list, you can use your address instead. 

Do a Weigh-In

While you probably can't wait to drop those wedding invitations in the mail and check another thing off your to-do list, weighing a sample invitation (enclosures and all) at the post office first could save you many more to-dos later. Trust us, you don't want to deal with the hassle of invitations being returned because of insufficient postage .



Glam Up Your Wedding Invitations


Here are some great ways to glam up your wedding invitations so they look chic and upscale.

1- Get your invitations printed on a star dream shimmer cardstock. Order matching or colour shimmer envelopes.

2- Add sparkled gems to your invitation design. You don't need too many just a few here and there. This will give your invites that lovely bling effect.

3- Get custom liners printed... something with a pattern or in one of your wedding colours.

4- Order premium colour envelopes... these will boost up your package giving it a sharper look.

5- Get addresses printed onto your envelopes. I use the same colours, fonts, graphics or monogram from each client's invitation design.

These 5 tips are easy to achieve. Weather your making your own or having your wedding invitations custom made... all of these are available in Toronto and surrounding areas.


Top Invitations and Wedding Stationery Tips


Here are my top tips that will help you understand how important your wedding invites and stationery is and how the process works...

Why are printed invitations so important when it comes to weddings? Your wedding is a once in a life time celebration and its announcement should convey all the excitement you feel; the tactile sensation of paper in hand is a big part of it. Putting words on fine paper make a personal connection and it shows how much you value that person. I have to say, I didn't know how to respond the day I received my first wedding e-vite. Thankfully, most invitations today are still printed on paper despite the immense popularity of electronic communication.

When should you book a stationer? You want enough time to plan everything from the save-the-des to the menu cards. To make it a fun stress-free experience, sit down with your stationer 8 to 12 months before and describe your wedding - location, time, number of guests, small details about yourself and the groom, and what you want design-wise.

When should you mail invitations? Remember, the bride and groom aren't the only ones making plans. You can mail save-the-dates up to a year before your wedding, especially if you're having a destination wedding; invitation themselves should go out 6 to 8 weeks before the date.

What are some of the other pieces to include in your invitations suite? Weddings are becoming weekend-long events. Maybe you need a map of the area, a list of weekend activities for guests, or wedding pockets to hold all these pieces. Its not essential to have them match, but it does make a nice statement when they do.

How many extras should I order? It seems excessive, but ordering 25 extra invitations is very practical. Guests lists change over the course of an engagement, invitations get lost in the mail and you may want to keep some as a mementos. Brides are creating scrapbooks for themselves, their families, or bridesmaids; the invitation is often the first piece within that.

Where should you begin? Choose a theme that's iconic or special to you and your husband-to-be, and consistently express it through the quality of the paper, print style, colour of the ink, a unique graphic element, or even a certain typestyle. Cut out things you like from magazine or start a few Pinterest boards.


Should couples have a specific style in mind when ordering invitations and stationery? If you do wonderful, if not, start with something concrete, like your colour palette, and go from there. And don't be afraid to go in one direction for save-the-date and switch it up a little for your invitation. Your save-the-date should be more fun and only reveal a hint of what is coming next. Invitations generally are kept a bit more formal.

There are brides who come in with a very fuzzy idea of what they want. How do I help them hone their vision? I always start all my client relationships with a "get to know you" chat. I get to hear the story of how they met, fell in love, and became engaged. Subtle details that the couple might not be able to envision as playing a role in their stationery can be some of the best places to start, especially since they tend to be the most personal and most unique. From there, it's my job to focus on how best to reflect the couple.

And there are the brides who come in with binders of inspiration... I love when brides bring inspiration to the first meeting. It never hurts to be able to talk about what "rustic", "vintage", or "casual elegance" means to them. Words that get used so often in wedding planning sometimes need to be explored visually so that everyone's on the same page. And sometimes the best hints about what they are looking for can come from the "stuff we don't want" section of the binder.

My advice when it comes to the wording? Even if you see the need for more traditional wording, you can always experiment with a bit more playfulness on the RSVP. I love to use "Wouldn't miss it for the world" and "We'll be there in spirit" for the accepts/regrets. And there are always ways of adding a short-and-sweet line in unexpected places.

Is it possible to have an invitation that feels contemporary and creative yet formal? Absolutely! The formal nature of an invitation can be relayed in so many ways-classic tyography, wording choices, using a professional calligrapher, as well as decisions about materials. For example, using a classic white invitation but choosing fluorescent ink can be a great way to mix formal and contemporary.

Best way to cut cost... One of our favourite cost-cutting ideas that we offer clients is an option to assemble their invitations themselves. It's a great way for couples to involve their wedding party or family members who really want to help with the planning. You can also save by combining items. For example, assembling your own pocket enclosures or inserting your custom liners.


Wedding Stationery Questionaire


If you're having a hard time envisioning your wedding invitations, here is a questionnaire that can help figure out what style of invitations and stationery you want designed. Something that will best suit your big day.

1. Where is your wedding taking place? A) Urban setting B) Out in the country C) Upscale Hotel/Country Club D) Backyard Wedding E) Other

2. What is your colour palette style? A) Black and white with a hint of colour B) Natural colours C) Neutrals and/or soft classic colours D) Colourful with some neutrals E) Other

3. What season is your wedding taking place? A) Summer B) Spring C) Fall D) Winter E) Other

4. What is the style/personality of your wedding? A) Modern B) Outdoorsy/Casual C) Romantic Chic D) Fun and playful E) Other

5. When it comes to decor and design, do you lean more towards: A) Bold patterns B) Simple and elegant with a monogram C) Florals, watermarks and soft graphics/impressions D) Traditional yet clever E) Other


6. When it comes to paper goods what do you envision adding to your invitation package? A) Colour envelopes B) Twine and a fun tag C) A pocket enclosure D) Custom pattern liners E) Other

7. When it comes to printing what do you like best? A) Digital printing as it is most flexible and economical B) Thermo engraving for that luxe yet traditional look C) Letterpress for that beautiful upscale impression D) Foil stamping for that ultra luxe and glam

8. What additional printed pieces do you think you will need to add to your invitaiton package? A) A map card/accommodations card B) Printed addresses C) Monogram seals D) Itinerary card E) Other

9. What type of invitation package do you want to send your guests? A) A simple package... invitation and reply only B) A well organized package with a pocket enclosure including various stationery pieces C) Custom die cut cards with round corners with premium colour envelopes and paper D) Nicely packaged with a belly band and shimmery cardstock E) Other

10. What sort of first impression do you want create and communicate to your guests with your invitations? A) Urban party B) Traditional with your own twists C) Casual, classic yet fun D) Super glam ritzy soiré E) Other